2018 Official Rules, Terms & Conditions - IAPBP | birthphotographers.com


All entries must be submitted and received by March 13, 2018 at 11:59:59 p.m. CST. Winners will be announced on or before April 13, 2018 once the votes have been received from the judges and tallied.


You must be a current member of IAPBP to be eligible to enter. Membership will be verified for each entry before judging occurs.


Photograph must have been taken within the 2017 calendar year, January 1, 2017 through December 31, 2017. Members may enter up to a total of 5 images. The categories are: Labor, Delivery, Postpartum and Birth Details. Members can enter multiple images in any category not to exceed 5 images in total. For the purposes of this competition, the end of delivery and the beginning of postpartum is determined once the placenta has been delivered during the birth process. Postpartum images should be photographed within the first 48 hours of birth to qualify. Each entry shall consist of an entry form, entry fee, model release and one birth photograph saved in two ways: (1) a full resolution un-watermarked image for judging purposes only. This image will not be shared publicly. Un-watermarked images ensure a fair Judging process. When judging is complete these full resolution images will be deleted from the IAPBP server and not used in any other way. (2) a full resolution watermarked image. This image will be resized by IAPBP and used in the gallery that goes live to the public and offered to the media with proper credits given to the photographer. Once your entry and image have been submitted, that submission is final and images may not be swapped out or replaced. Images must be in digital format only. All digital files must be in JPG format. Both black and white and color images are acceptable. The photograph must be a single work of original material taken by the member. Photographers that work in cooperatives or have joined businesses may each enter up to 5 images each. Entries are based on copyright owner so while you may share a business listing, you are both members in your own right. Each member can enter their own photos in the competition. The photo entered must have been taken by the member entering it. By entering the competition, the participant acknowledges that the submitted photograph is an original work created solely by the member and that the photograph does not infringe on the copyrights of any person or entity.


The International Association of Professional Birth Photographers requires that watermarks be present on images presented to the public and media. Small, non-obtrusive watermarks are acceptable. IAPBP reserves the right to ask members to reduce the size of the watermark if we feel it is too large or takes away from the overall image and presentation. Opaque watermarks, instead of large colorful watermarks, tend to work best as they are less likely to distract from the image itself. If we do not receive an edited image upon request within 24 hours the entry will be disqualified. You may re-enter the same image with the adjusted watermark if it is submitted before the end of the competition deadline as stated below.


This competition is specific to live birth only. IAPBP is very sensitive to those families who have lost a child before, during or immediately following birth. While this competition is focused on live births, we have tremendous compassion for those who have suffered a loss.


You must have permission from those featured in the image to share the image publicly in the form of a model release. The entry form includes a place to upload your model release. Upon request, each member must be prepared to provide a signed release from all persons who appear in the photograph submitted authorizing the photographer and its authorized parties to reproduce, distribute and display the entry in connection with the competition. IAPBP is particularly mindful of having releases when the entry contains nudity. Failure to provide such releases upon request may result in disqualification at any time during the competition and selection of an alternate winner. If at any time, one or more persons featured in the image requests that the image be removed, even with a signed model release, the image will be removed at the discretion of The International Association of Professional Birth Photographers without refund of the entry fee.


Each entry will be judged separately by the panel of Judges based on creativity and photographic quality. Images will be judged for: (1) Technical integrity – judges are asked to consider focus, sharpness, detail, depth of field, color, brightness, contrast, saturation, usage of light, etc. (2) Emotional value – we want the judge to consider if the photograph evokes emotion, were they moved when viewing it, is it interesting, is the style appealing? (3) Composition – does the photograph tell a story? Where is your eye lead to in the photograph? Is the photograph balanced, and if not, is it creating the visual impact it should? We ask judges to consider Framing, Viewpoint, Background, Visual impact. In the event of a tie, the tied entries will be re-submitted to the Judges for a re-judging between the tied entries alone. Decisions of the Judges are final. Winners will be notified by email. Winners will be determined as follows: 1st Place Winner, Best in Category for Birth Details, Delivery, Labor and Postpartum. Awards for Honorable Mentions will also be given at the discretion of the Judges. Additionally, this year IAPBP members will be asked to choose their favorite images via ballot. Member ballots will be tallied and Members Choice Awards will be given to the top 10 entries as follows: 1st Place Winner, Best in Category for Birth Details, Delivery, Labor and Postpartum. The winning image(s) will be featured on Birthphotographers.com. The winning image will also be used on the Birthphotographers.com social media account and throughout the year for marketing purposes. There will be no Peoples Choice Award or popular vote for the 2018 image competition.


Historically, the IAPBP Image Competition has drawn mass media attention. Members should be aware that their work may be shared by both large and small media outlets. IAPBP works hard to be sure that members are given proper credit with links. While we cannot control every aspect of media sharing and going “viral”, in 2018 we are asking the media outlets to sign an agreement that they will give proper credit before getting access to a downloadable folder of watermarked, web ready, entries. Photos, your business name and email address will be provided to the media. Entrants can opt out of having your info and photo(s) going to the media on the entry form. Please be aware that your images may still be shared from the gallery itself, even if you opt out.


The following prizes will be awarded to the winners: Overall 1st Place Winner: $500; Best In Category: $100 each. Honorable Mentions will be awarded at the judges’ discretion and do not receive a cash award. Members’ Choice awards do not receive a cash award. Cash prizes will be delivered via Paypal within 5 business days of the winning announcement. Additional prizes by corporate sponsors may be distributed to the winners at the discretion of IAPBP. Prizes for products and store credits cannot be exchanged for cash value. Corporate sponsors are solely responsible for prize delivery of their products / services. The International Association of Professional Birth Photographers reserves the right to reduce the prize amounts if entries are low. No prize transfer, assignment, or substitution by winners permitted.


All images entered in to the competition will be presented to the Judges. If for any reason the competition is not capable of running as planned, The International Association of Professional Birth Photographers reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the competition. If The International Association of Professional Birth Photographers elects to cancel or terminate the competition, we will not retain any rights in the submitted photographs and refunds are not applicable . This contest is void where prohibited. By entering, members also agree to be bound by these Official Rules; that the decisions of the Judges are final and binding with respect to all matters relating to the competition; and if the entrant wins that The International Association of Professional Birth Photographers may use the winning photographs and each winner’s name, photograph, likeness, etc. in any publicity or advertising relating to the competition or future promotions without compensation or approval (except where prohibited by law). The International Association of Professional Birth Photographers reserves the right to verify the validity and originality of any entry and/or member and to disqualify any member who submits an entry that is not in accordance with these official rules or who tampers with the entry or voting process. Void where prohibited.

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